Rent Roll Solutions

In property management, rent rolls are not just reports - they are the foundation of financial accuracy, portfolio valuation and owner confidence. Errors in rent rolls lead to downstream issues in accounting, reporting, audits, refinancing and transactions.

Rent Roll Solutions provides dedicated rent roll services exclusively for Property Management Companies. We support firms managing residential, commercial and mixed-use portfolios by taking ownership of rent roll preparation, reconciliation, validation and ongoing maintenance.

Our teams work behind the scenes to ensure your rent rolls are accurate, consistent and aligned with your financial records at all times.

Rent Roll Preparation Services

We prepare clean, standardized rent rolls that reflect the true state of your portfolio.

Our services include:

Lease abstraction and data extraction

Tenant, unit, and lease term validation

Rent amount, escalation, and charge verification

Standardized formatting across properties

We work from your source systems, lease documents, and supporting schedules to eliminate inconsistencies and gaps.

Rent Roll Reconciliation

Accurate rent rolls must align with accounting and cash collections. We reconcile rent rolls against:

  • Tenant ledgers
  • General ledger rent accounts
  • Bank deposits and collections

Discrepancies are identified, documented, and resolved in coordination with your accounting and operations teams.

Ongoing Rent Roll Management

Rent rolls are living documents that change continuously. Our ongoing support includes:

  • Monthly rent roll updates
  • Vacancy and delinquency tracking
  • Move-in, move-out, renewal updates
  • Change logs and audit trails

This ensures your rent rolls remain current and reliable throughout the year.

Use Cases & Scenarios

Our rent roll services support critical business events including:

  • Portfolio acquisitions and dispositions
  • Refinancing and lender reporting
  • Financial audits and reviews
  • Ownership and investor reporting

We help property management firms respond confidently to data requests and deadlines.

Security & Compliance

We operate with SOC-2 certified controls and maintain HIPAA and GDPR compliant processes. Access controls, documented workflows, and secure data handling protect sensitive tenant and owner information.

Let’s Talk

Email: info@rentrollsolutions.com